---
title: Event status & the lifecycle
id: event-status
description: Move an event from a fresh inquiry through to a completed booking, and understand when the couple's checklist turns on.
category: Features
order: 12
tags: [inquiries, status, lifecycle, pipeline, booking]
related: [booking-and-inquiries, per-event-view, checklist-and-forms]
updated: 2026-07-01
---

Every event in GigBook carries a **status** that tracks where it is in your pipeline —
from a fresh inquiry off your booking form all the way to a wrapped-up event. You set the
status yourself, so the dashboard always reflects reality.

## The stages

| Status | What it means |
|---|---|
| **New inquiry** | Just came in from your booking form — nobody's touched it yet. |
| **Inquiry** | You're in conversation with the couple (quoting, answering questions). |
| **Booked** | Confirmed. This is where the couple's checklist and planning tools switch on. |
| **Planning** | The couple is working through their planning form. |
| **Ready** | Everything's done — you're set for the event. |
| **Completed** | The event has happened. |
| **Archived** | Put away — a lost lead, a cancellation, or an old event you've filed. |

You don't have to march through every stage in order — set whatever fits. **Archived** is
always available as a way to file something away without deleting it.

## Change a status

There's a status dropdown in two places:

- On your **dashboard**, on each event row in your client list.
- At the top of the **[per-event view](/per-event-view)**.

Pick a new status and it saves immediately. New inquiries from your booking form are
highlighted at the top of the dashboard so you never miss one.

**Filter your dashboard by stage** using the pills at the top — **Active** (the default,
everything except archived), **New**, **Inquiry**, **Booked**, **Completed**, or
**Archived**. Each shows a live count, so you can jump straight to "just the new leads" or
"everything I've booked."

## Booked turns on the checklist

The couple's **checklist and planning tools stay hidden until you mark the event Booked.**
Before that — while it's still a New inquiry or Inquiry — the couple just sees a friendly
"we're reviewing your inquiry" note, and you see a reminder that the checklist appears once
you book them. This keeps unconfirmed leads clean and stops couples from filling out
planning forms for a date that isn't locked in yet. Once you set **Booked**, the full
[checklist](/checklist-and-forms) appears for both of you.

On the dashboard, clicking a not-yet-booked event (New inquiry, Inquiry, or Archived) opens
a **quick preview** instead of the full event: you see the **entire booking form the couple
submitted** and can **edit any answer** (fix a typo'd email, update the venue, adjust the
guest count) and **change the status** right there. Set it to **Booked** and the full event
view (checklist + planning) unlocks — open it from the same popup.

The same full form lives on every event page under a **"Booking request"** section (open by
default until the booking is confirmed), so you can review or edit what the couple sent at
any point in the event's life — not just while it's an inquiry.

> **Heads up:** a deposit-gated booking form (where couples must pay a deposit before an
> event is created) is on the roadmap. For now, you confirm bookings yourself by setting
> the status to Booked.

## Automations

Every status change fires an `event.updated` [webhook](/webhooks) with the new status, so
you can keep tools like Monday.com in sync — e.g. move a card to "Booked" automatically
when you book an event in GigBook.

## Checklist

- [ ] Review new inquiries at the top of your dashboard
- [ ] Move a lead to **Inquiry** while you're in conversation
- [ ] Mark it **Booked** to switch on the couple's checklist and planning
- [ ] Advance to **Completed** after the event, or **Archived** to file it away