---
title: The planning form
id: planning-form
description: How couples capture every detail of their event — timeline, music, formalities, and more — page by page, without flooding your inbox.
category: Features
order: 26
tags: [planning, timeline, music, formalities]
related: [per-event-view, print-share-document]
updated: 2026-06-30
---

The planning form is where couples give you everything you need to run their event. It's a
guided, multi-step form that saves as they go — so they can fill it in over time and you
always have the latest.

## What it covers

The form is organized into sections:

- **Event info** — arrival times, reception start/end, vendors (venue contact,
  photographer, videographer), guest count by age.
- **Music** — your DJ personality, genre preferences, must-play and do-not-play lists.
- **Formalities** — introductions, first dance, parent dances, cake cutting, toasts,
  bouquet/garter, last dance (each with songs).
- **Grand entrance** — who's announced and how.
- **Toasts** — speakers and order.
- **Ceremony** — processional/recessional moments and songs, readings, unity ceremony.
- **Notes** — anything else you should know.

## Saved page by page

Each section saves on its own, and progress is tracked. When every section is complete,
the event's planning is marked done — which auto-completes the matching checklist item
(see [Checklists & forms](/checklist-and-forms)).

## Share it with vendors

Need to hand the timeline and music details to a photographer or venue? Use the
**Vendor sheet** preset when you [print or share a document](/print-share-document) — it
includes the planning form but leaves out the contract and payment amounts.

## Checklist

- [ ] Point the couple to their planning form
- [ ] Encourage them to save as they go (no need to finish in one sitting)
- [ ] Review their music and formalities ahead of the event
- [ ] Export a Vendor sheet for the photographer / venue