Features
Event status & the lifecycle
Move an event from a fresh inquiry through to a completed booking, and understand when the couple's checklist turns on.
Every event in GigBook carries a status that tracks where it is in your pipeline — from a fresh inquiry off your booking form all the way to a wrapped-up event. You set the status yourself, so the dashboard always reflects reality.
The stages
| Status | What it means |
|---|---|
| New inquiry | Just came in from your booking form — nobody's touched it yet. |
| Inquiry | You're in conversation with the couple (quoting, answering questions). |
| Booked | Confirmed. This is where the couple's checklist and planning tools switch on. |
| Planning | The couple is working through their planning form. |
| Ready | Everything's done — you're set for the event. |
| Completed | The event has happened. |
| Archived | Put away — a lost lead, a cancellation, or an old event you've filed. |
You don't have to march through every stage in order — set whatever fits. Archived is always available as a way to file something away without deleting it.
Change a status
There's a status dropdown in two places:
- On your dashboard, on each event row in your client list.
- At the top of the per-event view.
Pick a new status and it saves immediately. New inquiries from your booking form are highlighted at the top of the dashboard so you never miss one.
Filter your dashboard by stage using the pills at the top — Active (the default, everything except archived), New, Inquiry, Booked, Completed, or Archived. Each shows a live count, so you can jump straight to "just the new leads" or "everything I've booked."
Booked turns on the checklist
The couple's checklist and planning tools stay hidden until you mark the event Booked. Before that — while it's still a New inquiry or Inquiry — the couple just sees a friendly "we're reviewing your inquiry" note, and you see a reminder that the checklist appears once you book them. This keeps unconfirmed leads clean and stops couples from filling out planning forms for a date that isn't locked in yet. Once you set Booked, the full checklist appears for both of you.
On the dashboard, clicking a not-yet-booked event (New inquiry, Inquiry, or Archived) opens a quick preview instead of the full event: you see the entire booking form the couple submitted and can edit any answer (fix a typo'd email, update the venue, adjust the guest count) and change the status right there. Set it to Booked and the full event view (checklist + planning) unlocks — open it from the same popup.
The same full form lives on every event page under a "Booking request" section (open by default until the booking is confirmed), so you can review or edit what the couple sent at any point in the event's life — not just while it's an inquiry.
Heads up: a deposit-gated booking form (where couples must pay a deposit before an event is created) is on the roadmap. For now, you confirm bookings yourself by setting the status to Booked.
Automations
Every status change fires an event.updated webhook with the new status, so
you can keep tools like Monday.com in sync — e.g. move a card to "Booked" automatically
when you book an event in GigBook.
Checklist
- Review new inquiries at the top of your dashboard
- Move a lead to Inquiry while you're in conversation
- Mark it Booked to switch on the couple's checklist and planning
- Advance to Completed after the event, or Archived to file it away